{"id":4188,"date":"2017-05-20T07:52:35","date_gmt":"2017-05-20T13:52:35","guid":{"rendered":"http:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?p=4188"},"modified":"2020-02-21T16:41:21","modified_gmt":"2020-02-21T23:41:21","slug":"certificate-of-notary-record","status":"publish","type":"post","link":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-notary-record\/","title":{"rendered":"Colorado Certificate of Notary Record"},"content":{"rendered":"

\"Certificate<\/a>Colorado Certificate of Notary Record<\/h1>\n

Colorado law authorizes a notary to make a certified copy<\/strong><\/a><\/span> or a certificate of notary record<\/strong>.<\/p>\n

CRS 12-55-110\u00a0Powers and limitations<\/strong>. (1) Every notary public is empowered to:
\n(c) Give certificates<\/strong> or other statements as to a notarial act<\/strong>\u00a0performed by such notary. Such acts shall include, but are not limited\u00a0to, the giving of certificates as to, or certified copies<\/strong> of, any record<\/strong> or\u00a0other document<\/strong> relating to a notarial act<\/strong> performed by such notary\u00a0and
\ncertifying that a copy of a document is a true copy<\/strong> of another\u00a0document or that a facsimile is a true facsimile<\/strong> of another document\u00a0in accordance with section 12-55-120.<\/p>\n

CRS 12-55-111. Journal<\/strong>. (1) Every notary public shall keep a journal<\/strong> of\u00a0every notarial act<\/strong> of the notary and, if required<\/strong>, give a certified copy<\/strong>\u00a0of or a certificate<\/strong> as to any such journal<\/strong> or any of the notary’s acts<\/strong>,\u00a0upon payment<\/strong> of the notary’s fee.<\/p>\n

<\/p>\n

<\/span>Maintaining\u00a0Privacy of Notary Records<\/span><\/h2>\n

\"Certificate<\/a>A notary should maintain the privacy<\/strong> of customer transactions in notary records. But, the law says a notary shall, if required<\/strong><\/em>, give a certified copy or a certificate of notary record of a notary act<\/strong>.<\/p>\n

The law does not define \u201crequired<\/em>.\u201d It is likely this means when required by law\u00a0under a court\u00a0order<\/strong>, or subpoena<\/strong>, or to aid law enforcement<\/strong> in an investigation.<\/p>\n

Notary journals are private<\/strong> and the public at large should not view journal entries. When asking a customer to sign the notary journal<\/strong><\/a><\/span>, previous journal entries should be covered to prevent unauthorized viewing of confidential information<\/strong>.<\/p>\n

When making a certified copy<\/strong> of a single journal entry, cover up the other entries. Describe the volume and page number where the entry was found.<\/p>\n

It is reasonable to accommodate a request for a certificate of notary record from the principal or signer of a transaction, or their authorized agent. But, it is not reasonable to accommodate a request from a snooping family member, friend, neighbor or another party, who\u00a0is not a\u00a0party\u00a0to the transaction.<\/p>\n

In some cases, such as\u00a0administering an oath of office, or an oath for witness testimony, there may not be a corresponding signed document.<\/p>\n

Situations, where a notary act could not be completed for some reason, should also be entered in the notary journal. The\u00a0certificate of notary record might say “unable to notarize power of attorney for John Doe due to lack of proper identification<\/em>“.<\/p>\n

The notary journal should be kept secure<\/strong> and out of view when not in use. Do not leave a notary journal on a counter or desktop where other people might look at it, copy it, take a photograph, or steal it.<\/p>\n

CRS 12-55-118 Unlawfully possessing<\/strong> and using a notary’s journal or any papers, copies, or electronic records relating to\u00a0notarial acts is a class 3 misdemeanor<\/strong>.<\/p>\n

If an electronic notary journal<\/strong> is used, adequate security is required to prevent unauthorized access. The electronic journal should be stored using encryption<\/strong> and only the notary should have the password<\/strong> to the account.<\/p>\n

<\/span>Historic Records<\/span><\/h2>\n

Old notary journals are a valuable source of historic records. Contents of old notary records have been published or made available to researchers. The colonial notary journal of William Aspinwall<\/strong><\/a><\/span> of Boston in 1644 includes some transactions of the Pilgrim<\/strong> passengers from the Mayflower<\/strong>. Notary records of Spanish explorers<\/strong> and Conquistadors from the landing of Columbus<\/strong><\/a><\/span> provide a wealth of information on that era of discovery.<\/p>\n

<\/span>Constitutional Right to Privacy<\/span><\/h2>\n

The U. S. Constitution does not contain any explicit right to privacy<\/strong>. But, the Supreme Court has said that several of amendments in the Bill of Rights<\/strong><\/a><\/span> create the right to privacy. The Fourth Amendment<\/strong> prevents the police and other government agents from searching us or our property without “probable cause<\/strong>” to believe that we have committed a crime.<\/p>\n

Amendment IV<\/strong>
\nThe right of the people to be secure<\/strong> in their persons, houses, papers<\/strong>, and effects, against unreasonable searches and seizures, shall not be violated, and no warrants shall issue, but upon probable cause, supported by oath or affirmation, and particularly describing the place to be searched, and the persons or things to be seized.<\/em><\/p>\n

In some states, notaries take a Constitutional oath<\/strong><\/a><\/span> to protect and defend the U.S. Constitution and the state Constitution.<\/p>\n

<\/span>Sample Form for Certificate of Notary Record<\/span><\/h2>\n

Colorado does not specify a form for a request or the format of a certificate of notary record.<\/p>\n

Here are a sample request form and a certified notary\u00a0record response form of a Request for Certificate of Notarial Record<\/a><\/strong><\/span>.<\/p>\n

Visit our website for Colorado Springs Mobile Notary<\/a><\/strong>\u00a0services or Colorado Notary Training<\/a>\u00a0<\/strong>classes.<\/p>\n

\u00a9 Copyright 2017\u00a0 ABC Legal Docs, LLC\u00a0 All rights reserved.\u00a0 Do not copy.\u00a0 Citations welcome.\u00a0 Terms of Use apply.<\/p>\n","protected":false},"excerpt":{"rendered":"

Colorado Certificate of Notary Record Colorado law authorizes a notary to make a certified copy or a certificate of notary record. CRS 12-55-110\u00a0Powers and limitations. (1) Every notary public is empowered to: (c) Give certificates or other statements as to a notarial act\u00a0performed by such notary. Such acts shall include, but are not limited\u00a0to, the giving of certificates as to, or certified copies of, any record or\u00a0other document relating to a notarial act performed by such notary\u00a0and certifying that a copy of a document is a true copy of another\u00a0document or that a facsimile is a true facsimile of another <\/p>\n","protected":false},"author":1,"featured_media":4192,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[1091,12],"tags":[696,772,2397,292,17,55,229,501,2398,149,48,144,2399,293,538],"class_list":["post-4188","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-colorado-law","category-notary-law","tag-4th-amendment","tag-aspinwall","tag-certificate-of-notary-record","tag-certified-copy","tag-colorado","tag-columbus","tag-constitution","tag-court-order","tag-notarial-act","tag-notary-journal","tag-oath","tag-privacy","tag-sample-form","tag-security","tag-subpoena","has_thumb"],"yoast_head":"\nColorado Certificate of Notary Record - 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