{"id":7903,"date":"2020-02-13T12:49:59","date_gmt":"2020-02-13T19:49:59","guid":{"rendered":"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/?p=7903"},"modified":"2026-01-01T22:12:32","modified_gmt":"2026-01-02T05:12:32","slug":"certificate-of-data-destruction-form","status":"publish","type":"post","link":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/","title":{"rendered":"Certificate of Data Destruction Form"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_84 counter-hierarchy ez-toc-counter ez-toc-transparent ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Certificate_of_Data_Destruction_Form\" >Certificate of Data Destruction Form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Security_Classifications_of_Records\" >Security Classifications of Records<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#NIST_SP_800-88_Media_Sanitization_Guidelines\" >NIST SP 800-88, Media Sanitization Guidelines<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Sample_Certificate_of_Data_Destruction_Form\" >Sample Certificate of Data Destruction Form<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Shredding_Paper_and_Removable_Disks\" >Shredding Paper and Removable Disks<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Sanitizing_Smartphones_and_Other_Mobile_Devices\" >Sanitizing Smartphones and Other Mobile Devices<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#State_Laws_on_Electronic_Waste\" >State Laws on Electronic Waste<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Colorado_Electronic_Recycling_Jobs_Act\" >Colorado Electronic Recycling Jobs Act<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/certificate-of-data-destruction-form\/#Use_an_e-Stewards_Certified_Processor\" >Use an e-Stewards Certified Processor<\/a><\/li><\/ul><\/nav><\/div>\n<h2 style=\"text-align: justify;\"><span class=\"ez-toc-section\" id=\"Certificate_of_Data_Destruction_Form\"><\/span><img decoding=\"async\"  class=\"alignleft size-full wp-image-7911\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/certificate-of-data-destruction-320x200-1.jpg\" alt=\"certificate of data destruction\" width=\"320\" height=\"200\" \/>Certificate of Data Destruction Form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">A <strong>Certificate of Data Destruction<\/strong> form is used as a certified written record of <strong>evidence<\/strong> that a digital storage drive, digital storage media or <strong>paper records<\/strong> have been erased, wiped, shredded, burned or otherwise destroyed.<\/p>\n<p style=\"text-align: justify;\">Data destruction is used to prevent a <strong>data breach<\/strong>, <strong>unauthorized access<\/strong> or use of confidential, non-public or restricted information, in compliance with federal and state <strong>data security<\/strong> and <strong>privacy laws<\/strong>\u00a0and security guidelines.<\/p>\n<p style=\"text-align: justify;\"><!--more--><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Security_Classifications_of_Records\"><\/span>Security Classifications of Records<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">When a digital storage drive or storage media has reached the end of its useful life, an <strong>eco-friendly<\/strong> decision is made to reuse, sell, donate, destroy or <strong>recycle<\/strong> it.\u00a0 The degree of <strong>reasonable care<\/strong> required during <strong>disposition<\/strong> depends on the <strong>security classification<\/strong> of the stored data.<\/p>\n<p style=\"text-align: justify;\">The lowest degree of care is used to dispose of unclassified <strong>low-security<\/strong> public information such as website content, blog posts, advertising, press releases, flyers, newsletters, and brochures.<\/p>\n<p style=\"text-align: justify;\">A medium degree of care is required to dispose of classified <strong>medium-security<\/strong> information such as company confidential documents, business plans, sales and marketing plans, product development schedules, and trade secrets.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\"  class=\"alignleft size-thumbnail wp-image-1693\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/file-folder-with-lock_200x200-150x150.jpg\" alt=\"file folder with lock\" width=\"100\" height=\"100\" \/>The highest degree of care is required for classified <strong>high-security<\/strong> information such as confidential or restricted customer or client records, personally identifiable information (<strong>PII<\/strong>), and nonpublic personal information (<strong>NPPI<\/strong>) (consumer financial information defined under the Gramm-Leach-Bliley Act (<strong>GLBA<\/strong>) <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.law.cornell.edu\/uscode\/text\/15\/6809\" target=\"_blank\" rel=\"noopener noreferrer\">15 U.S. Code \u00a7 6809 (4) (A)<\/a><\/strong><\/span>).<\/p>\n<p style=\"text-align: justify;\">This personal data includes bank account and credit card numbers, customer account numbers, purchase history, payment history, credit reports, loan information, tax returns, investment accounts, social security numbers, driver&#8217;s license numbers, passport numbers, date and place of birth, mother&#8217;s maiden name, medical records (<strong>HIPAA<\/strong>), biometric data, user names, passwords, browsing history, and other information protected by privacy or information security laws.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"NIST_SP_800-88_Media_Sanitization_Guidelines\"><\/span>NIST SP 800-88, Media Sanitization Guidelines<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">The National Institute of Standards and Technology <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.nist.gov\/publications\/nist-special-publication-800-88-revision-1-guidelines-media-sanitization\" target=\"_blank\" rel=\"noopener noreferrer\">NIST Special Publication 800-88, Revision 1: Guidelines for Media Sanitization<\/a><\/strong><\/span> describes <strong>media sanitization<\/strong> methods for <strong>clearing<\/strong>, <strong>purging<\/strong> and <strong>destroying<\/strong> data, media and storage drives.<\/p>\n<p style=\"text-align: justify;\">Data and records classified as low-security and medium-security may be destroyed using clearing or purging.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\"  class=\"alignleft size-thumbnail wp-image-1819\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/AES-SubBytes-encryption-process-200x100-150x75.jpg\" alt=\"AES SubBytes encryption process\" width=\"150\" height=\"75\" \/>Data and records classified as high-security should be stored using 256-bit <strong>AES<\/strong> <strong>encryption<\/strong> and using destruction as the most secure method for preventing unauthorized access or data recovery by third parties.<\/p>\n<p style=\"text-align: justify;\">If a storage device is operational, clearing or purging may be adequate to sanitize data and are applied when the media will be re-used.\u00a0\u00a0If a storage device is not operational, sanitization software cannot be used, so destruction is required.<\/p>\n<p style=\"text-align: justify;\"><strong>Clearing<\/strong> applies logical techniques to sanitize Target Data in all user-addressable storage locations for protection against simple non-invasive data recovery techniques. It typically uses standard read and write commands to the storage device to overwrite the stored confidential data with useless fixed or random patterns.<\/p>\n<p style=\"text-align: justify;\">Many free and paid software tools perform clearing, also known as sanitizing, <strong>wiping<\/strong>, <strong>erasing<\/strong> or <strong>shredding<\/strong>. NIST does not review or recommend specific tools.\u00a0 Each organization should research and select an appropriate media sanitization tool, including reading independent product reviews and comparisons.\u00a0 See this Lifewire article for a <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.lifewire.com\/free-data-destruction-software-programs-2626174\" target=\"_blank\" rel=\"noopener noreferrer\">list of free data wiping tools<\/a><\/strong><\/span>.\u00a0\u00a0Some multi-purpose system tune-up utilities also include wiping and shredding tools.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\"  class=\"alignleft size-full wp-image-7923\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/checkmark-box-green.jpg\" alt=\"checkmark box green\" width=\"50\" height=\"50\" \/>Caution: Be very careful to back up important files and to select the correct drive and files before wiping, erasing or shredding.<\/p>\n<p style=\"text-align: justify;\">Be aware that deleting files or formatting a drive does not overwrite data and is not sufficient for clearing. The stored data must be overwritten with different data. The obsolete 1995 Department of Defense (DoD) Media Sanitization Guidelines <strong>5220.22-M<\/strong> recommended at least 3 write passes, usually all zeros, all ones, and then random data.\u00a0 But, since 2006, the newer NIST 800-88 guidelines recommend that only one pass of data overwriting is needed.<\/p>\n<p style=\"text-align: justify;\">Additional wiping passes are optional for magnetic disks but may take many hours or days to complete for large-capacity drives.<\/p>\n<p style=\"text-align: justify;\">Only one pass of overwriting is needed for solid-state drives (<strong>SSD<\/strong>).\u00a0 Two wiping passes are required by the guidelines for USB <strong>flash drives<\/strong> and SD flash memory cards. Additional wiping passes are optional but cause extra wear on flash memory devices.<\/p>\n<p style=\"text-align: justify;\"><strong>Purging<\/strong> applies physical or logical techniques that render Target Data recovery infeasible using state of the art laboratory techniques. Purging relies on special device-specific built-in sanitize commands to securely erase, block erase or cryptographically erase all Target Data.<\/p>\n<p style=\"text-align: justify;\">Newer <strong>PATA<\/strong> and <strong>SATA<\/strong> interface drives manufactured after 2001, with storage capacities greater than 15 GB, implement the <strong>Secure Erase<\/strong> (SE) firmware command to purge a hard disk drive in 30 to 120 minutes with a single pass overwrite.<\/p>\n<p style=\"text-align: justify;\">Secure Erase done by drive firmware is about 8 times faster on a hard disk drive than DoD 5220 block-erase software. The U.S. National Security Agency (<strong>NSA<\/strong>) published an Information Assurance Approval that a single-pass overwrite provides secure sanitization.<\/p>\n<p style=\"text-align: justify;\">Check the drive manufacturer website for Secure Erase software.\u00a0 <strong>Samsung Magician<\/strong> utility software includes the Secure Erase command function for quickly erasing Samsung SSDs.<\/p>\n<p style=\"text-align: justify;\">A full or quick-sample <strong>verification<\/strong> should be performed after a clear or purge to confirm the operation completed correctly.\u00a0 For additional assurance, at least 20% of the sanitized items should also be verified with a second verification tool, from another vendor.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\"  class=\"alignleft\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/checkmark-box-green.jpg\" alt=\"checkmark box green\" \/>A low-level disk editor such as <strong>Active@ Disk Editor<\/strong> freeware can be used to view, browse and search the contents of files and drive <strong>raw data<\/strong> sectors in hexadecimal, ANSI or Unicode text modes for wipe verification, data inspection, and <strong>forensic analysis<\/strong>.\u00a0 Regular expressions (<strong>regex<\/strong>) may be used for searching.\u00a0 This tool requires technical knowledge to learn or tech support for assistance.\u00a0 It includes a built-in help section.<\/p>\n<p style=\"text-align: justify;\"><strong>Destruction<\/strong> renders Target Data recovery infeasible using state of the art laboratory techniques and results in the subsequent inability to use the destroyed media again for data storage.<\/p>\n<p style=\"text-align: justify;\">Destruction includes incineration, melting, shredding, disintegrating (separating into component parts), degaussing (for magnetic media), and pulverizing (grinding to a powder).\u00a0 Bending, cutting or drilling holes in media cause partial <strong>damage<\/strong> but are not accepted forms of destruction.<\/p>\n<p style=\"text-align: justify;\">The following decision-making flowchart from NIST 800-88 gives a media sanitization process overview.<\/p>\n<p><img decoding=\"async\"  class=\"size-full wp-image-7916 alignnone\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/NIST-800-88-media-sanitization-flowchart.jpg\" alt=\"NIST 800 88 media sanitization flowchart\" width=\"400\" height=\"400\" \/><\/p>\n<p style=\"text-align: justify;\">The organization&#8217;s Chief Information Officer (<strong>CIO<\/strong>) is in charge of the <strong>Written Information Security Policy<\/strong> (<strong>WISP<\/strong>), including information disposition and media sanitization according to internal policy, NIST 800-88 guidelines and security and data privacy laws.\u00a0 Employees must be trained to follow proper security procedures.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sample_Certificate_of_Data_Destruction_Form\"><\/span>Sample Certificate of Data Destruction Form<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">NIST 800-88 Appendix G includes a template example of the recommended elements to be included in a certificate of data destruction or media sanitization including:<\/p>\n<p style=\"text-align: left;\">Manufacturer, Model, Serial Number<br \/>\nOrganizationally Assigned Media or Property Number (if applicable)<br \/>\nMedia Type (i.e., magnetic, flash memory, hybrid, etc.), Media Source (i.e., user or computer the media came from)<br \/>\nPre-Sanitization Confidentiality Categorization (optional), Sanitization Description (i.e., Clear, Purge, Destroy)<br \/>\nMethod Used (i.e., degauss, overwrite, block erase, crypto erase, etc.), Tool Used (including version), Verification Method (i.e., full, quick sampling, etc.)<br \/>\nPost-Sanitization Confidentiality Categorization (optional), Post-Sanitization Destination (if known)<br \/>\nFor Both Sanitization and Verification: Name of Person, Position\/Title of Person, Date, Location, Phone or Other Contact Information, Signature<br \/>\nOptionally, an organization may choose to record the following (if known): Data Backup (i.e., if data was backed up, and if so, where)<\/p>\n<p style=\"text-align: justify;\">Some organizations include a certificate number and the company logo.<\/p>\n<p style=\"text-align: justify;\">Some media sanitization tools include a printable completion report or a data destruction certificate.<\/p>\n<p style=\"text-align: justify;\"><img decoding=\"async\"  class=\"alignleft size-full wp-image-7910\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/data-destruction-checklist.jpg\" alt=\"data destruction checklist\" width=\"100\" height=\"150\" \/>Here is a sample <strong>template<\/strong> form <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Certificate-of-Storage-Drive-Media-Sanitization.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Certificate of Data Destruction Media Sanitization<\/a><\/strong><\/span>, based on NIST 800-88. Appendix G.<\/p>\n<p style=\"text-align: justify;\">This sample template form includes blank spaces for describing two sanitized items.\u00a0 An optional list may be attached to identify more than two sanitized items.<\/p>\n<p style=\"text-align: justify;\">An optional <strong>notarial certificate<\/strong> is included to use the completed form to make a notarized sworn statement (<strong>affidavit<\/strong>) of data destruction, signed before a notary public.<\/p>\n<p style=\"text-align: justify;\">The Certificate of Data Destruction form should be completed promptly after media sanitization and stored securely with <span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/business-records-affidavit\/\" target=\"_blank\" rel=\"noopener noreferrer\"><strong>business records<\/strong><\/a><\/span> kept in the normal course of business.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Shredding_Paper_and_Removable_Disks\"><\/span>Shredding Paper and Removable Disks<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\"><strong><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/document-destruction-personal-identifying-information\/\" target=\"_blank\" rel=\"noopener noreferrer\">Confidential paper records<\/a><\/span><\/strong> may be destroyed by shredding or burning.\u00a0 For higher security, a <strong>crosscut shredder<\/strong> is used rather than a strip shredder.<\/p>\n<p style=\"text-align: justify;\">Some paper shredders also include a <strong>media shredder<\/strong> designed to shred flexible floppy disks and <strong>CD<\/strong> and <strong>DVD<\/strong> optical disks. Remove the floppy disk and metal hub from the plastic case.\u00a0 Clearing and purging are not used for optical disks.<\/p>\n<p style=\"text-align: justify;\">To prevent reconstruction, the shredded material should be mixed with unrelated shredded material, divided into several portions and disposed of separately in different locations.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Sanitizing_Smartphones_and_Other_Mobile_Devices\"><\/span>Sanitizing Smartphones and Other Mobile Devices<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">Refer to the user&#8217;s guide or manufacturer&#8217;s website for instructions on sanitizing a mobile device before disposal.\u00a0 Many mobile devices only offer capabilities to clear or <strong>factory reset<\/strong> but not to purge. Destruction may be needed for secure disposal.\u00a0 Remove any micro SD memory card.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"State_Laws_on_Electronic_Waste\"><\/span>State Laws on Electronic Waste<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">To protect the environment from toxic material, be sure to follow federal, state and local laws and best practices regarding proper disposal of electronic waste (e-waste).\u00a0 Twenty-six states and the District of Columbia (DC) have laws that mandate e-waste recycling including CA, CO, CT, HI, IL, IN, ME, MD, MI, MN, MO, NC, NJ, NY, OK, OR, PA, RI, SC, TX, UT, VA, VT, WA, WI, WV.<\/p>\n<p style=\"text-align: justify;\">E-waste laws may apply to households, small businesses, big businesses, schools, nonprofits or government agencies.\u00a0 They prohibit the disposal of e-waste in a landfill and\/or by incineration.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Colorado_Electronic_Recycling_Jobs_Act\"><\/span>Colorado Electronic Recycling Jobs Act<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>The Colorado laws regulating the proper disposal and recycling of electronic waste are found in the Colorado Electronic Recycling Jobs Act at CRS 25-17-301.<\/p>\n<p>See the <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/www.colorado.gov\/pacific\/sites\/default\/files\/HM_SW4_Ewaste-fact-sheet-regulated-facilities-waste-haulers.pdf\" target=\"_blank\" rel=\"noopener\">Colorado Electronic Recycling Jobs Act fact sheet<\/a><\/strong><\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"Use_an_e-Stewards_Certified_Processor\"><\/span><img decoding=\"async\"  class=\"alignleft size-full wp-image-8005\" src=\"data:image\/gif,GIF89a%01%00%01%00%80%00%00%00%00%00%FF%FF%FF%21%F9%04%01%00%00%00%00%2C%00%00%00%00%01%00%01%00%00%02%01D%00%3B\" data-layzr=\"https:\/\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/e-Stewards.jpg\" alt=\"e-Stewards\" width=\"105\" height=\"50\" \/>Use an e-Stewards Certified Processor<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p style=\"text-align: justify;\">We recommend using an <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/e-stewards.org\/current-processors\/\" target=\"_blank\" rel=\"noopener noreferrer\">e-Stewards Certified Processor<\/a><\/strong><\/span>\u00a0that is audited and certified to the highest global standard for recycling e-waste, the <span style=\"text-decoration: underline;\"><strong><a href=\"https:\/\/e-stewards.org\/the-e-stewards-standard\/\" target=\"_blank\" rel=\"noopener noreferrer\">e-Stewards Standard<\/a><\/strong><\/span>.<\/p>\n<p style=\"text-align: justify;\">Visit our website for\u00a0<strong><a href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/mobile-notary\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-slimstat-async=\"false\" data-slimstat-callback=\"false\" data-slimstat-tracking=\"false\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Springs Mobile Notary<\/a><\/strong>\u00a0services or\u00a0<strong><a href=\"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/colorado-notary-training\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-slimstat-async=\"false\" data-slimstat-callback=\"false\" data-slimstat-tracking=\"false\" data-slimstat-type=\"2\" data-slimstat-clicked=\"false\">Colorado Notary Training<\/a>\u00a0<\/strong>classes.<\/p>\n<p style=\"text-align: justify;\">\u00a9 Copyright 2020\u00a0 ABC Legal Docs, LLC\u00a0 All rights reserved.\u00a0 Do not copy.\u00a0 Citations welcome.\u00a0 Terms of Use apply.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Certificate of Data Destruction Form A Certificate of Data Destruction form is used as a certified written record of evidence that a digital storage drive, digital storage media or paper records have been erased, wiped, shredded, burned or otherwise destroyed. Data destruction is used to prevent a data breach, unauthorized access or use of confidential, non-public or restricted information, in compliance with federal and state data security and privacy laws\u00a0and security guidelines.<\/p>\n","protected":false},"author":1,"featured_media":7911,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[3031,8,1092,1095],"tags":[389,26,2883,2890,17,1640,2906,2907,367,587,2884,2889,5,2888,2887,144,2891,94,301,1013,2892,293,2886,2885],"class_list":["post-7903","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-green-eco-friendly","category-how-to","category-legal-forms","category-security","tag-5220-22-m","tag-affidavit","tag-certificate-of-data-destruction","tag-clearing","tag-colorado","tag-data-breach","tag-e-steward","tag-e-waste","tag-encryption","tag-hipaa","tag-media-sanitization","tag-nist-800-88","tag-notary","tag-nppi","tag-pii","tag-privacy","tag-purging","tag-reasonable-care","tag-records","tag-recycle","tag-secure-erase","tag-security","tag-shredding","tag-wiping","has_thumb"],"yoast_head":"<!-- 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CRS 12-55-110\u00a0Powers and limitations. (1) Every notary public is empowered to: (c) Give certificates or other statements as to a notarial act\u00a0performed by such notary. 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Signer's ID Number Colorado Notary Training slide 43 is revised to remove the recommendation\u2026","rel":"","context":"In &quot;Colorado Notary Training&quot;","block_context":{"text":"Colorado Notary Training","link":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/category\/colorado-notary-training\/"},"img":{"alt_text":"Colorado Notary Training classroom","src":"https:\/\/i0.wp.com\/abclegaldocs.com\/blog-Colorado-Notary\/wp-content\/uploads\/Colorado-Notary-Training-classroom-320x200.jpg?resize=350%2C200&ssl=1","width":350,"height":200},"classes":[]}],"jetpack_likes_enabled":false,"_links":{"self":[{"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts\/7903","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/comments?post=7903"}],"version-history":[{"count":2,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts\/7903\/revisions"}],"predecessor-version":[{"id":10849,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/posts\/7903\/revisions\/10849"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/media\/7911"}],"wp:attachment":[{"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/media?parent=7903"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/categories?post=7903"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.abclegaldocs.com\/blog-Colorado-Notary\/wp-json\/wp\/v2\/tags?post=7903"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}